Computer Lab Reporting and Usage Analytics

When are your labs busiest? Which rooms sit half empty, which types of workstations always have a waitlist, and can you shorten open hours without hurting students? Without reliable data, lab managers answer these questions by guesswork, and it becomes hard to justify staffing levels, budgets and equipment purchases.

VeraLab collects this data automatically as part of everyday operations: every sign-in, waitlist entry, staff shift and maintenance issue is recorded. Built-in reports turn it into tables and charts you can filter by time period and room, drill into, and export to Excel, so decisions about scheduling, staffing, budgeting and purchasing rest on actual usage.

On this page
  1. Built-in reports
  2. Report filters and time periods
  3. Usage patterns by day and hour
  4. Live dashboards
  5. Export to Excel, CSV and PDF
  6. Software usage and license costs
  7. Using the data

Built-In Reports

VeraLab ships with many reports that provide statistics about your lab environment and usage patterns, grouped on the All Reports page. They include:

GroupReports
VeraLab Business IntelligenceUsage Trends and Seat Hours (visits and seat hours by month and year, with trends relative to campus enrollment), Monthly Usage Stats by Computer Room, Login Statistics and Time Average by Station, YTD Usage Stats with Totals
Usage StatisticsSearch Counter Registrations, Counter Registrations Report, Waitlist Reports, Lab Registrations Statistics, Search Self-Service Logins, Self-Service Logins Report, Lab Usage by Workstation Report
PayrollDetailed Payroll, Summary Payroll
UsersUsers of Role, Coverage Chart, Tasks of Role
VeraLab All Reports page listing Business Intelligence, Payroll, Users and Usage Statistics reports with a description of each
The All Reports page, with a short description of every built-in report.

Technicians and License Administrators have their own report sets, and payroll and coverage reports are described on the staff clock-in and payroll page.

Report Filters and Time Periods

Each report lets you set detailed search and filtering criteria. Choose a month, a year, the current year, the current week (with the day your week starts on), the current semester, a predefined semester, or a custom date range, then pick all rooms, specific rooms, or a counter. To report on a period such as a quarter, an administrator first defines its dates in the Semesters task; the new period then appears in the report drop-down lists.

Create Usage Statistics Grouped by User form with time period options for month, year, current week, semester or a date range, and a choice of all rooms, selected rooms or a counter
Choosing the time period and rooms for a usage report.

Usage Patterns by Day and Hour

The system presents transactional data in tabular and graphical form. Lab usage reports show sign-on activity by day of the week, and you can drill down from the weekly view to hourly activity for a single day, revealing peak periods and quiet ones. Counter and self-service reports work the same way, and Waitlist reports show aggregated waitlist statistics per room by day of the week.

Counter Registrations Report bar chart of registrations by day of the week for room Li 2005 PC over a year, with Excel, PDF and Share Report links
Registrations by day of the week for one room.
Counter Registrations Report line chart of registrations by hour of the day for Tuesdays, peaking around midday
Drilling down into hourly activity for a single day of the week.

Live Dashboards

For the current picture, the Manager Dashboard shows the status of every room (vacant, in use, unavailable and reserved for a class), the waitlist at each counter, today's and this week's total and unique registrations by room, users currently online and staff with open shifts. Because VeraLab is web-based, managers can check it from anywhere. For students, the Student Portal shows real-time lab availability and open hours.

Manager Dashboard Counter Stats page with lab status by room, counter waitlists, lab registration statistics for today and this week, users online and open shifts
The Manager Dashboard: live occupancy, waitlists and registration counts.

Export to Excel, CSV and PDF

Report output can be printed, saved as PDF, shared, or exported to Microsoft Excel. Since VeraLab 26.1, reports generate in Excel (.xlsx) format, ready to filter, sort and share, and search results such as access log queries can also be exported to CSV. The Audit Log can be exported to CSV or Excel too, which makes it simple to archive activity records or pass them to your security and compliance tools.

Search Counter Registrations results with Excel and CSV export links above a table of individual registrations
Access log search results with Excel and CSV export.

Software Usage and License Costs

VeraLab also helps analyze application usage and cost of ownership. License Administration lists each tracked product with its license threshold, licenses currently in use, price per seat and total license cost, giving you the usage and cost data needed to analyze software cost of ownership.

License Administration list of tracked software products with license threshold, in-use licenses, platform, price per seat and total license cost
Tracked software with license limits and costs.

Using the Data

Sign-In and WaitlistsCounter and self-service sign-in, LDAP and Active Directory, room occupancy and waitlists. Workstation Locking and SecurityLock screens, alert lists, remote screenshots, process control and messages to workstations. Staff Clock-In and PayrollShift clock-in, employee schedules, coverage charts and payroll reports with Excel export. Issue Tracking and MaintenanceLog hardware and software issues, notify technicians and take broken stations out of service. Booking AppOptional module for reserving individual computers or whole rooms for classes.

Back to the VeraLab product overview, or browse the full VeraLab feature list with screenshots of every module.

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